Notice Writing: A Complete Guide
Introduction
Notice writing is an essential communication skill, especially in schools, colleges, offices, and public organizations. A notice is a short piece of formal communication used to inform a large group of people about an event, rule, meeting, or announcement. It is usually displayed on notice boards, circulated in offices, or published in newspapers.
Notices must be concise, clear, and to the point. They follow a fixed format and are always written in formal language. In academic examinations, notice writing is an important question in the English writing section, testing both precision and presentation skills.
Characteristics of a Notice
- Formal Tone – Notices are always official and formal.
- Brief – Notices never exceed 50–100 words.
- Specific – Focus only on essential details.
- Third Person – Written impersonally, not conversationally.
- Public Address – Meant for a group, not an individual.
Format of a Notice
A proper notice follows a fixed structure:
- Name of the Institution/Organization – At the top, in capital letters.
- Notice – Written in bold/uppercase below the name.
- Date – On which the notice is issued.
- Title/Subject – Highlights the purpose (e.g., “Blood Donation Camp”).
- Body – Includes details: What, When, Where, Why, Who.
- Signature/Name/Designation – Of the issuing authority.
Types of Notices
| Type | Purpose | Example |
|---|---|---|
| Event Notice | Announcing competitions, functions, celebrations. | Annual Day Notice |
| Meeting Notice | Informing about formal meetings with date & venue. | Parent-Teacher Meeting |
| Public Notice | Government or legal announcements. | Lost & Found Notice |
| General Information | Circulation of rules, guidelines, or schedules. | Exam Timetable Notice |
Best Practices
- Use simple and formal language.
- Answer all 5 Ws: What, When, Where, Who, Why.
- Keep within the word limit (50–100 words).
- Write in passive voice (e.g., “Students are informed…”).
- Highlight important points in bold or capital letters.
Sample Notices
Example 1: School Event Notice
XYZ PUBLIC SCHOOL
NOTICE
Date: March 10, 2025
Subject: Annual Day Celebration
The students are hereby informed that the Annual Day Celebration of the school will be held on March 25, 2025, at 5:00 p.m. in the school auditorium. Parents are invited to attend the function. All class monitors must ensure participation of their respective sections.
— Principal
Example 2: Lost & Found Notice
ABC COLLEGE, DELHI
NOTICE
Date: April 5, 2025
Subject: Lost Wristwatch
A wristwatch (black strap, Titan brand) has been lost near the Chemistry Laboratory on April 4, 2025. The finder is requested to return it to the undersigned at the Principal’s office.
— Student Welfare Officer
Common Mistakes
- Exceeding word limit.
- Writing in informal style.
- Missing essential details like date, venue, or signature.
- Using first person (“I” or “We”).
Conclusion
Notice writing is a precise form of communication that conveys information in a short, formal, and effective way. Whether for school announcements, official meetings, or public notices, following the correct format ensures clarity and professionalism. Mastery of notice writing not only helps in academics but also in real-world communication.